How To Plan Security For an Event?
Are you an event security provider or organizing an event, and worried about the security of your event? Well, if you keep the following things in mind, you don’t have to worry. Let’s start:
1. The Type Of Venue and knowing it like the back of your hand
This is the most important aspect of any event. Is the venue outdoor or indoor? An outdoor venue has different security needs than an indoor venue.
You should know all the entry and exit points of the venue if it is indoor. Accessible windows, back doors, service doors etcetera all need to be covered by the security and all the personal security should be aware of this information.
Having an updated schematic diagram of the building is a good way to start things. Share the diagram with all the personal security. And make a plan according to the venue’s needs.
Put up signs at the areas which are closed to the public and assign security guards there.
Put surveillance equipment at the blind spots.
Outdoor venues are very open and the major thing here to do is crowd control. The use of barricades and fencing will help direct the crowd towards the area they are supposed to go.
Establishing a perimeter for the event is a must. The use of cones and tapes can come in handy here.
In such areas, it is easy for the public to get access to areas which they are not supposed to. Make sure you have security guards at such places to prevent entry of unwanted public into restricted areas.
2. Reserve Enough Amount of Parking Spaces for the Guests
You should know the amount of public that will be attending your event. And you should reserve enough parking spaces so that the incoming vehicles to your event do not stop the transportation outside your venue. A traffic jam outside your venue is the last thing you want. It can easily turn into a security disaster.
And have reserve parking spots always in case the amount of audience exceeds your expectations.
3. Communication Between personal security is a Must
Make sure the security team is properly equipped with communication equipment that allows frequent and easy communication between them. It can get very hard to communicate between a large crowd and the noise and a mobile call at such times can cause an important security threat to be missed by the security guards.
Walkie talkies, radios etcetera are the best types of equipment for such needs. These will allow the security personnel to converse without leaving their duty spots and keep a track of any suspicious person or activity. Easy and tight communication.
4. Does your personal security have ample training?
The personal security that you are about to assign to protect your event should have the training to handle large crowds and tackling emergency situations. They should have a particular protocol to follow in cases of emergencies so that everything doesn’t turn into chaos if something unfortunate happens.
You don’t want the crowd going berserk and all the personal security rushing to the place of emergency at the same time leaving their assigned duty spots unguarded. Communication will help. And they should have a contingency plan to follow.